Catering software, with the admin actually done for you
Most catering software gives you better places to put information. This gives you something that does the work: the enquiry gets answered, the menu gets costed off your own recipes, and the quote and the invoice arrive drafted. From $99 a month, live in about ten minutes, no demo call to sit through.
What it covers
One place for the whole operation, not a module you bolt onto four other tools.
| Job | What happens |
|---|---|
| Enquiries | The chat on your site answers the moment one lands — date, venue, guest count, dietary needs — and the lead arrives in your pipeline with the whole conversation attached. |
| Menus | Costed from your own recipes and your own supplier prices, with the margin showing before you send it. |
| Quotes and proposals | Drafted from the brief, priced from the menu. |
| Invoices and deposits | Drafted from the event, sent and paid through Stripe, chased when they go quiet. |
| Recipes | Imported from the PDFs and spreadsheets you already have, costed per portion, with USDA nutrition data matched in. |
| Events | Task list per event, staffing, prep, delivery route. |
| Stock and suppliers | Inventory, vendors, shopping lists built from the events you have booked, and supplier invoices read automatically. |
| Clients | CRM with the history, the documents and the portal they log into. |
| Your phone | The whole thing installs to your home screen. No app store. |
Who it is for
Owner-operators and crews under about twenty people, where the person running the business is also the person doing the admin. That is the whole design brief. If you have a dedicated events coordinator and an IT contact, the older mid-market platforms have more configuration depth than we do — we say so plainly on the Caterease comparison.
What makes it different from the rest of the category
Three things, and they are the only three worth arguing about.
It was built around the AI, not next to it. Every platform shipped an AI feature between 2024 and 2026. Most of them added a chat box to a database designed in 2012. The difference shows up in whether a job finishes — enquiry to costed quote to invoice — or whether you get a summary and still do the typing.
The price is published and it is monthly. No demo gate, no setup fee, no annual commitment. The two numbers on this page are the two numbers you pay.
Nothing is locked behind a higher tier. Starter and Pro differ on seats, storage and monthly AI allowance. Not features.
What it does not do yet
Being straight about this saves everyone a call. As of October 2026 there is no SMS or WhatsApp sending, no AI phone agent, and no QuickBooks, Xero or Bill.com integration. Those are on the roadmap, not in the product. FDA nutrition labels are the one thing billed separately, at $5 a label.
Price
Starter is $99/mo for one seat and Pro is $149/mo for three. Every feature is on both plans — they differ on seats, storage and how much AI you get each month. Extra seats are $15/mo. The 14-day free trial takes no credit card. See pricing.
Try it instead of reading about it
Ten minutes gets a real event in: your menu, your prices, a quote you could actually send. If it does not hold up on your own numbers, you will know inside the trial.
Questions people ask
How much does catering software cost?
Ours is $99/mo for one seat or $149/mo for three, billed monthly with no setup fee. Across the rest of the category, published entry prices run roughly $99–$300/mo and the demo-gated platforms commonly quote $300+/mo plus a one-time setup fee. Most of the real cost difference is in the setup fee and the annual commitment, not the monthly number.
Do I need to sit through a demo to see pricing?
Not here. Both prices are on the pricing page and the trial is self-serve. Caterease, Tripleseat and Total Party Planner all route pricing through a form.
How long does setup take?
About ten minutes to get a real event in. Importing your recipe library and client list takes longer and most people do it across the first week of the trial.
Does it work on a phone?
Yes, and that is the main way most people use it. It installs to your home screen from the browser — Share then Add to Home Screen on iPhone, Install on Android — with no app store involved.
Can I import what I already have?
Recipes come in from PDFs and spreadsheets, clients and event history from CSV. Most migrations finish inside the 14-day trial.
Ten minutes gets a real event in — your menu, your prices, a quote you could send. The 14-day trial takes no credit card.