Catering back office software for the person doing the admin
The back office is the part of catering nobody started a catering business to do: the enquiry at nine at night, the quote that needs rewriting, the invoice nobody paid, the licence about to expire, the order that was short. This is the software for that part, and it is built on the assumption that the person doing it is also the person cooking.
The nine jobs this takes off you
| Job | What you stop doing | |
|---|---|---|
| 1 | Enquiry triage | Reading, sorting and replying to every enquiry yourself |
| 2 | Quoting | Rebuilding a quote from scratch for a menu you have costed before |
| 3 | Following up | Remembering which quote went quiet eleven days ago |
| 4 | Invoicing | Retyping event details into an invoice |
| 5 | Chasing payment | Keeping the unpaid list in your head |
| 6 | Ordering | Working out what a week of events needs from stock |
| 7 | Supplier invoices | Typing supplier totals in, and missing price rises |
| 8 | Staffing | Texting round for cover and tracking who replied |
| 9 | Compliance dates | Finding out a certification lapsed at the worst moment |
The one-look morning
Before you open the inbox, one card answers the five questions that decide your day: who is waiting on a reply, what is due today, what is coming this week, what is low in stock, and who still owes you money. On paper that is twenty minutes of digging. The point is that it stops being a task.
After that, you ask rather than search. "When is the Herrera dinner?" "How many guests at the Northbay lunch?" "Who still owes us money?" Those are questions, not folders.
From your phone, because that is where you are
It installs to your home screen straight from the browser — no app store — and opens on the assistant. Notifications are limited to the things that cost you if you miss them: a new lead, a client message, an event change, a shift reply, an overdue invoice, low stock, a document about to expire.
There is a longer piece on this: run your catering business from your phone.
Replacing the stack
Most caterers arriving here are running some combination of a shared inbox, a spreadsheet for leads, a second spreadsheet for costing, a calendar, an invoicing tool and a notes app. The reason that is expensive is not the subscriptions. It is that the answer to any question lives in a different place from the question.
Price
Starter is $99/mo for one seat and Pro is $149/mo for three. Every feature is on both plans — they differ on seats, storage and how much AI you get each month. Extra seats are $15/mo. The 14-day free trial takes no credit card. See pricing.
The honest limit
This is built for crews under about twenty people. Above that you start wanting permission structures and custom reporting we do not have yet, and the comparisons will tell you where to look instead.
Questions people ask
What counts as the back office in catering?
Everything between the enquiry arriving and the money landing that is not cooking: triage, quoting, follow-up, BEOs, invoicing, payment chasing, ordering, supplier invoices, staffing and compliance dates.
Will it work if I am the only person in the office?
That is the case it was designed for. Starter is one seat at $99/mo for exactly that reason.
Can I use it without being at a desk?
Yes. It installs to your phone's home screen from the browser and opens on the assistant, which is how most people use it day to day.
Do I have to replace everything at once?
No, and we would not advise it. Most people switch enquiries and quoting first, because that is where the hours are, and move invoicing and stock over later.
How long before it is doing anything useful?
Ten minutes to get a real event in. The morning brief is useful from the first day you have events in it.
Ten minutes gets a real event in — your menu, your prices, a quote you could send. The 14-day trial takes no credit card.